Expense operations
Reimbursements & Vendor Payments
Submit complete requests, keep approvals moving, and track every payment to completion.
My submissions
Requests and status
| Request | Type | Payee | Amount | Due | Current stage | Follow up with | Action |
|---|
Updates and next steps
Notification center
Items remain here until they are read or the required action is completed.
No notifications or pending actions.
Review
Requires my approval
Claims waiting for your decision.
| Select | Request | Requester | Payee | Purpose | Amount | Stage | Action |
|---|
Accounts payable
Approved payment queue
| Request | Payee | Purpose | Bank details | Amount | Due | Status | Action |
|---|
Master data
Add vendor or KOL
Vendor bank details are visible only to authorized payment users.
Directory
Vendors & KOL
| Payee | Tax ID | Bank | Status | Action |
|---|
Finance / Owner review
Pending vendor / KOL approvals
Management reporting
Claims by category
Choose an inclusive submitted-date range, compare approved and rejected amounts, then select a category to review or export the underlying claims.
Claim detail
Choose a category
Category detail appears here.
| Request | Submitted by | Type | Payee | Purpose | Branch | Amount | Status | Document |
|---|
Branch cashbook
Record petty-cash purchase
Record every purchase against the branch cash balance and attach its receipt.
Finance Admin reviews each submission. The branch balance changes only after approval.
Finance control
Top up branch petty cash
A top-up is allowed when the available branch balance is below Rp 500.000. The transfer reference is required for the audit trail.
Finance Admin, Head of Finance, and Owner can top up branch petty cash.
Available funds
Branch petty-cash balances
| Branch | Available | Returned | Last top-up | Last purchase |
|---|
Recent activity
Branch cashbook activity
Treasury ledger
Record funds outflow
Use this only for company-bank or corporate-fund disbursements. Petty-cash purchases remain in the branch cashbook.
Accounting Admin and Head of Finance can record company funds leaving the business.
Cash movement
Recorded outflows
| Outflow | Date | Branch / cost center | Payee and purpose | Amount | Proof | Status | Action |
|---|
Owner control
Create user access
Company emails and approved Gmail exceptions are supported.
Approved accounts
Expense portal users
| User | Role | Account | Status | Action |
|---|
Petty cash control
Assign branch cashbook access
Assigned employees can see and record purchases only for their branch. Finance Admin, Head of Finance, and Owner can review all branch records.
Only the Owner can assign petty-cash record access.
| Employee | Branch | Action |
|---|
Owner control
Fraud management
Holistic checks cover claims and petty cash, including duplicates, shared accounts, unusual values, rapid entries, and ledger anomalies. A signal requires review; it is not proof of fraud.
AI screening is advisory and Owner initiated.0 open signals
| Request | Payee | Signal | Owner review | Action |
|---|
Owner control
Request lists
Enter one value per line. Branches and categories also govern the funds-outflow ledger; cost centers are used only for funds outflow.
Finance operations
Controls and planning
Monitor deadlines, committed spend, cash requirements, and controlled changes.
Monitor
Spend and liquidity
Live operational signals based on approved and pending requests.
Budget control
Budget vs committed spend
| Month | Branch / coding | Budget | Committed | Available | Usage |
|---|
Cash forecast
Upcoming obligations
Configure
Reconciliation and owner controls
Import settlement data and maintain approval, budget, and coding rules.
Bank reconciliation
Import bank statement
Upload CSV columns: date, reference, description, amount. Suggested matches require confirmation.
No statement imported.
| Date | Reference | Amount | Match | Action |
|---|
Owner policy
Approval and SLA rules
Amounts below the threshold can skip Owner approval after Finance review.
Budget setup
Add a monthly control
Budgets can warn or block an over-budget submission.
Accounting setup
Map a GL account
Matching request lines are coded automatically from their category.
Governance
Recent controlled changes
The latest system and user actions available to your role.
Audit trail
Recent controlled changes
| Time | Actor | Record | Action |
|---|